Menu

VITL Policies

Patient Consent

Policy Purpose Link
Patient Consent To establish requirements for patient consent to view data on the Vermont Health Information Exchange. This policy is established by the state of Vermont and implemented by VITL. (Adopted by Green Mountain Care Board March 13, 2014) Vermont Patient Consent Policy

 

Privacy, Security and Disaster Recovery

Policy Purpose Link
Participating Health Care Provider Policies and Procedures To establish the obligations of each participating health care provider. VITL Participant Policy
HIPAA Compliance Policy and Procedures To establish the requirements for the proper handling of Protected Health Information (PHI).
Information System User To ensure the proper use of workstations, devices, and computing facilities by members of the VITL workforce to protect the security of personal or private information, as required by the HIPAA Privacy and Security Rules and other applicable regulations.
Information System Access Control To ensure that all users have only the appropriate access to electronic PHI.
Information Security Incident Response To assure the confidentiality, integrity and availability of Protected Information held by VITL.
Secondary Use of Data To establish the conditions, if any, under which protected health information on the VHIE may be used for purposes other than direct patient care. InfoSec6 - Secondary Use of Data
Disaster Recovery **The Disaster Recovery Policy has been removed, the relevant content has been incorporated into the InfoSec4 Policy and the VITL Incident Response Procedures.  
Security Policy Introduction This set of information security policies is designed to provide the foundation for the information security program and practices necessary to protect the confidential information of Vermont Information Technology Leaders (VITL). SEC010 - Security Policy Introduction
Glossary of Terms A glossary of terms for the VITL information security policies. SEC011 - Glossary of Terms

 

Financial Policies

Policy Purpose Policy Link
Procurement To ensure that goods and services purchased for the performance of a federal grant are obtained in a cost-effective manner and in compliance with federal regulations. FIN-01: VITL Procurement
Compensation and Benefits The purpose of this policy is to ensure that recognition is given to the importance of compensation and benefits in attracting and retaining staff, compensation and benefits will be administered in compliance with federal regulations, and related costs and liabilities are accounted for in conformity with accounting principles generally accepted in the United States of America ("GAAP") and in compliance with federal regulations. FIN-02: VITL Compensation and Benefit
Employee Expense and Reimbursement The purpose of this policy is to set forth parameters describing the types of expenses that may be reimbursed, and the approval requirements for reimbursement in compliance with federal regulations. FIN-03: VITL Employee Expense and Reimbursement
Cell Phone Usage and Cost Allowance This policy governs appropriate cell phone usage by VITL employees. FIN-04: Cell Phone Usage and Cost Allowance
Cash Management and Interest The purpose of this policy is to ensure that cash management and accounting for interest by VITL are in conformity with accounting principles generally accepted in the United States of America ("GAAP") and in compliance with federal regulations. FIN-05: Cash Management and Interest
Bad Debt and Bonding Cost The purpose of this policy is to ensure that accounting for bad debt and uncollectible receivables by VITL is in conformity with accounting principles generally accepted in the United States of America ("GAAP") and in compliance with federal regulations. FIN-06: Bad Debt and Bonding Cost
Capitalization & Depreciation The purpose of this policy is to ensure that assets purchased by VITL are capitalized and depreciated in conformity with accounting principles generally accepted in the United States of America ("GAAP") and in compliance with federal regulations. FIN-07: Capitalization & Depreciation
Cost Policy Statement The purpose of this policy is to ensure that VITL’s incurrence of cost and accounting for costs are in conformity with accounting principles generally accepted in the United States of America ("GAAP") and in compliance with federal regulations. FIN-08: Cost Policy Statement
Risk Management The purpose of this policy is to ensure that VITL undertakes appropriate risk management, including obtaining insurance coverage and legal counsel as appropriate, consistent with prudent business practice and in compliance with federal regulations. FIN-09: Risk Management
Revenue Recognition The purpose of this policy is to ensure that revenue is recorded by VITL in conformity with accounting principles generally accepted in the United States of America ("GAAP") and in compliance with federal regulations. FIN-10: Revenue Recognition
Conflict of Interest The employees of VITL are expected to maintain the highest levels of integrity and ethics in all their professional relationships. FIN-11: Conflict of Interest
Clinician Stipends The purpose of this policy is to compensate individuals who are in active medical practice for participating on VITL’s board of directors or VITL’s board committees. FIN-12: Clinician Stipends
Indirect Expenses The purpose of this policy is to ensure that goods and services which cannot be specifically assigned as direct costs, and which benefit the overall operation of Vermont Information Technology Leaders (VITL) are purchased in a cost-effective manner. FIN-13: Indirect Expenses

 

Tag / Keyword: